Accounts Receivable
The Accounts Receivable module is designed to process customer invoices either as shipped orders from the
Order Entry module or as invoices input directly to the Accounts Receivable module. It is an open item system of invoice maintenance and collection, including complete monthly recurring invoice processing. Cash receipts can be processed to individual invoices, on account or oldest balance. Also provided is a complete service charge procedure with provision for manual intervention and decisions.
This module updates the reporting data
used by the Sales
Analysis module to provide a wide range of reports for
sales, margins and costs. There are reports and/or screen presentations available to the accounting office for cash planning/collections, age analysis, customer reconciliation and transaction analysis. The module is fully integrated with the
General Ledger, Order
Entry, Inventory Control and
Sales Analysis modules, and yet capable of being implemented as a stand alone module. Both stock and non-stock items can be processed, with complete flexibility to override all default costs, selling prices, extensions and account distribution codes.
System Features:
 | Optional Branch or Head Office centered control
Provision to enter invoices and print on company stationary (some or all of the invoices entered) |
| Processing of invoices to the ship-to-addresses or the head office address |
| On-line inquiry to individual invoices, customers, transaction history and collection/terms information |
| Inquiry to status of invoice chain (multiple invoices with same invoice number but different series or subscripts) giving totals and running balance due, optionally includes outstanding orders in
Order Entry module |
| Automatic calculation of discounts and due dates based on pre-set customer terms with an optional override at the time of processing the invoice |
| User entered and/or automatic distribution of sales to multiple GL accounts and project codes |
| Provision for inventory maintenance from either the Order
Processing or Accounts Receivable modules |
| Preparation of invoice register, bank deposit register, sale and receipt journals and recurring invoice register for a complete accounting audit trail |
| Collection and reporting of sales, taxes, duty, freight and other charges by branch and province |
| Reports and inquiries available as either hard copy or terminal output or both |
| Multiple bank and receivable account designations |
| Partial receipt processing as well as on account and oldest balance |
| Prompt pay discount override |
| Preparation and printing of statements |
| Processing of statements and collections to either the ship-to-address or the head office address |
| Individual customer control regarding service charges and preparation of statements |
| Customer Identification to Division, Area and Type categories for label writing, catalogue distribution and sales analysis sequencing |
| Collection and reporting of sales representative commissions |
| Multiple and independent client processing |
| User defined charge of accounts structure |
| Automatic service charge processing |
| Note pad recording by customer master, or accounts receivable customer master. |
| Customer to do list processing |
| Online credit management module, and Dunning letter
processing |
| Cash application by open item processing |
| Accounts Receivable
module will support foreign currency processing
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